Policies
***Updated 6/15/22
Our policies are approved by Council or MCR'd, as well as by the Ministry of Education during licensing, each section is considered a standard operating procedure and changes often. Please take a look at the policies and feel free to contact our staff to discuss.
100 Foundations & Beliefs
101 Program Statement
102 Program of Excellence
200 Governance
201 Legislative Authority
202 Mohawk Council Resolution
203 Policy Decision Makers
204 Policy Review and Amendments
205 Employee Expectations
206 Contraventions of Policies
300 General Administration
301 Administration Office and Center Locations
302 Days and hours of Operation
303 Scheduled Closures of Centers
304 Holidays
305 Unscheduled Closures of Centers
Download policies here:
400 Employee Relations – HR
401 Chain of Command
402 Organizational Chart
403 Hiring Policy
404 Criminal Reference Check
405 Job Descriptions
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Program Manager
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Supervisor
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Early Childhood Educator
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Cook
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Caretaker
406 Supervisor Designate
407 Students and Volunteers
408 Students & Volunteers within PHDC
409 Totas
410 Supervision and Ratios
411 Code of Ethics
412 Cooks Checklist
413 Caretaker Checklist
414 Staff with Enrolled Children
415 Transporting Children
416 Staff Visitors and Personal Phones and calls at work.
417 Staff training & Development
500 Orientation & Sign Offs
501 Employee Orientation
502 Policy Agreement Sign-Off
503 Pre-Employment/Annual Health Exam
504 Staff Communication
505 Staff Objectives*
506 Performance Review and Employee Appraisal PREA
507 MCA Employee Identification*
508 MCA Oath of Confidentiality
509 Ergonomic Policy
510 Program Statement Implementation (Behavior Management Policy
511 Playground Safety Policy
512 Code of Ethics
513 Anaphylaxis Policy
600 Employee Expectations
601 Staff Shift Schedules
602 Monthly Attendance Record
603 Zimbra Time Sheet Summary
604 Staff Absences/ Calling In
605 Application for Leave
606 Unexpected Closure & Time (816)
607 Application for Overtime/Comp-time
608 Activity Proposals & Field Trips
609 Monthly Reports
610 Dress Code
611 Direct Deposit
613 Mohawk Council’s General Personnel Policy
614 CPR & First Aid
615 Membership with the College of Early Childhood Educators
616 Security Pogs & Access Cards
700 Financial Management
701 Financial Governance
702 Budget Development
703 Payroll
704 Payroll Change Notices
705 Expense Voucher & Purchase Order Requests
706 Acceptance of Deliveries/Approval for Payment
707 Disbursement of Checks/Purchase Orders
708 Mileage Travel Claims
709 Petty Cash
710 Revenue Collection & Cash Receipts
711 Annual Statements
712 Child Care Fees
713 Child’s Leave Credits
714 Delinquent Accounts
715 Payroll Deduction & Cancellation for MCA Employees
716 Electronic Financial Information System (EFIS)
717 Smart Office
800 Safety
801 Fire Safety & Drills
802 Emergency Exit Procedure
803 Building Fire Safety Plan
804 Emergency Relocation Shelter Agreement
805 Natural Disaster
806 Serious Occurrence Reporting
807 Reporting Child Abuse & Neglect
808 Accusation of Misconduct
809 Prevention of Misconduct
810 Injury on the Job
811 Playground Safety
812 Accident & Playground Injury Report Forms
813 Sanitary Practices & Universal Precautions
814 Sleep and safety & Naps
815 Walking Field Trips & Safety (Program 1018)
816 Unexpected Closure for Inclement Weather
817 Health Inspections
818 CPR & First Aid
819 Plan for Children with Medical Needs
820 Emergency Management Plan
821 Security Pogs & Access Cards
900 Facilities Management
901 Building/Equipment Maintenance
902 Building Security
903 Building / Property Occurrences
904 Insurance
905 Fire Inspections
906 Smoke – Free Ontario Act/05
907 Playground Inspections
908 Cooks Checklist
909 Caretaker Checklist
910 Pool Restrictions in Private Home Program
911 Water Policy & Flushing
912 Health Inspections
913 Security Pogs & Access Cards
1000 Programming
1001 Admission Policy
1002 Registration and Acceptance of Children
1003 Immunizations
1004 Medical Assessments
1005 Illness Policy
1006 Administration of Prescription Drugs
1007 Emergency First Aid
1008 Parent/Child Orientation
1009 Enrollment and Fee Schedule Agreement
1010 Daily Program Objectives/Considerations
1011 Discharge Policy
1012 Absenteeism & Discharge Policy
1013 Re-enrollment
1014 Termination Policy
1015 Transfer Policy
1016 Exit Interview for Parents
1017 Nipissing Screening Tool
1018 Walking Trips & Safety (Safety 816)
1019 Wait Lists
1020 Outdoor Play Before and Afterschool Program
1021 Special Needs
1022 Plan for Children with Medical Needs
1023 Children’s Records
1024 Release of Information
1025 Enrollment & Vital Statistics
1026 Biting Prevention Policy
1027 Naps & Sleep Safety
1028 Log Books
1029 Parent Issues and Concerns/Complaints