Policies

***Updated 12/6/18

Our policies are approved by Council or MCR'd, as well as by the Ministry of Education during licensing, each section is considered a standard operating procedure and changes often.  Please take a look at the policies and feel free to contact our staff to discuss. 

100 Foundations & Beliefs

101            Program Statement

102            Program of Excellence

 

200 Governance

201            Legislative Authority

202            Mohawk Council Resolution

203            Policy Decision Makers

204            Policy Review and Amendments

205            Employee Expectations

206            Contraventions of Policies

 

300 General Administration

301            Administration Office and Center Locations

302            Days and hours of Operation

303            Scheduled Closures of Centers

304            Holidays

305            Unscheduled Closures of Centers

Download policies here:

400 Employee Relations – HR

401           Chain of Command

402           Organizational Chart

403           Hiring Policy

404           Criminal Reference Check

405           Job Descriptions

  • Program Manager

  • Supervisor

  • Early Childhood Educator

  • Cook

  • Caretaker

406      Supervisor Designate

407      Students and Volunteers

408      Students & Volunteers within PHDC

409      Totas

410      Supervision and Ratios

411      Code of Ethics

412      Cooks Checklist

413      Caretaker Checklist

414      Staff with Enrolled Children

415      Transporting Children

416      Staff Visitors and Personal Phones and calls at work.

417      Staff  training & Development

 

       500 Orientation & Sign Offs 

 

      501            Employee Orientation

      502            Policy Agreement Sign-Off

      503            Pre-Employment/Annual Health Exam

      504            Staff Communication

      505            Staff Objectives*

      506            Performance Review and Employee Appraisal PREA

      507            MCA Employee Identification*

      508            MCA Oath of Confidentiality

      509            Ergonomic Policy

      510            Program Statement Implementation (Behavior Management Policy

      511            Playground Safety Policy

      512            Code of Ethics

      513            Anaphylaxis Policy

600 Employee Expectations 

601      Staff Shift Schedules

602      Monthly Attendance Record

603      Zimbra Time Sheet Summary

604      Staff Absences/ Calling In

605      Application for Leave

606      Unexpected Closure & Time (816)

607      Application for Overtime/Comp-time

608      Activity Proposals & Field Trips

609      Monthly Reports

610      Dress Code

611      Direct Deposit

613      Mohawk Council’s General Personnel Policy

614      CPR & First Aid

615      Membership with the College of Early Childhood Educators

616      Security Pogs & Access Cards

700 Financial Management 

701      Financial Governance

702      Budget Development

703      Payroll

704      Payroll Change Notices

705      Expense Voucher & Purchase Order Requests

706      Acceptance of Deliveries/Approval for Payment

707      Disbursement of Checks/Purchase Orders

708      Mileage Travel Claims

709      Petty Cash

710      Revenue Collection & Cash Receipts

711      Annual Statements

712      Child Care Fees

713      Child’s Leave Credits

714      Delinquent Accounts

715      Payroll Deduction & Cancellation for MCA Employees

716      Electronic Financial Information System (EFIS)

717      Smart Office

800 Safety 

801      Fire Safety & Drills

802      Emergency Exit Procedure

803      Building Fire Safety Plan

804      Emergency Relocation Shelter Agreement

805      Natural Disaster

806      Serious Occurrence Reporting

807      Reporting Child Abuse & Neglect

808      Accusation of Misconduct

809      Prevention of Misconduct

810      Injury on the Job

811      Playground Safety

812      Accident & Playground Injury Report Forms

813      Sanitary Practices & Universal Precautions

814      Sleep and safety & Naps

815      Walking Field Trips & Safety (Program 1018)

816      Unexpected Closure for Inclement Weather

817      Health Inspections

818      CPR & First Aid

819      Plan for Children with Medical Needs

820      Emergency Management Plan

821      Security Pogs & Access Cards

900 Facilities Management

  

901      Building/Equipment Maintenance

902      Building Security

903      Building / Property Occurrences

904      Insurance

905      Fire Inspections

906      Smoke – Free Ontario Act/05

907      Playground Inspections

908      Cooks Checklist

909      Caretaker Checklist

910      Pool Restrictions in Private Home Program

911      Water Policy & Flushing

912      Health Inspections

913      Security Pogs & Access Cards

1000    Programming 

1001    Admission Policy

1002    Registration and Acceptance of Children

1003    Immunizations

1004    Medical Assessments

1005    Illness Policy 

1006    Administration of Prescription Drugs

1007    Emergency First Aid

1008    Parent/Child Orientation

1009    Enrollment and Fee Schedule Agreement

1010    Daily Program Objectives/Considerations

1011    Discharge Policy

1012    Absenteeism & Discharge Policy

1013    Re-enrollment

1014    Termination Policy

1015    Transfer Policy

1016    Exit Interview for Parents

1017    Nipissing Screening Tool

1018    Walking Trips & Safety (Safety 816)

1019    Wait Lists

1020    Outdoor Play Before and Afterschool Program

1021    Special Needs

1022    Plan for Children with Medical Needs

1023    Children’s Records

1024    Release of Information

1025    Enrollment & Vital Statistics

1026    Biting Prevention Policy

1027    Naps & Sleep Safety

1028    Log Books

1029    Parent Issues and Concerns/Complaints

© 2018 by Tolary Designs

Call Us: 613-938-5067   /  Administration 10 community Center Rd, Akwesasne, On K6H 5R7

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